Ellenbrook Arts HQ
Terms and Conditions of Hire
Glossary of Terms
The Venue refers to Ellenbrook Arts HQ, 34 Main Street, Ellenbrook WA 6069
The Hirer refers to the individual responsible for the booking
The Booking Form refers to that document.
The Hire Agreement refers to that document and is binding agreement between the Hirer and Ellenbrook Arts
How to Hire Ellenbrook Arts HQ
Complete the relevant Ellenbrook Arts HQ Booking form - Event or Workshop buttons below.
Once the Booking Form has been assessed, the team from Ellenbrook Arts will contact you to complete the Hire Agreement and organise a site induction with you.
A booking is not confirmed until the Hire Agreement Form has been completed and the appropriate Fees and Bonds have been paid.
If you wish to discuss in person, please note that the Ellenbrook Arts office is located at 34 Main Street, Ellenbrook and open from Tuesday to Friday, 10am to 5pm.
Fee Structure
Hire Period is for *two hours, set up and pack down included.
All Hire Fees are inclusive of GST.
Event Hire $200 + $250 refundable bond
Workshop Hire $75 + $250 refundable bond
*if you foresee that you may require a longer period of time, please contact the team at Ellenbrook Arts to discuss options.
Event Capacity must not exceed 50 attendees.
Workshop Capacity is recommended 10 - 12 attendees
Cancellation & Termination Policy
Cancellation of HQ bookings must be sent in writing to info@ellenbrookarts.com.au.
Cancellation with four weeks notice will result in a full refund of the Hire Fee and Bonds.
Hirers who cancel with less two weeks notice will forfeit of 50% of the Hire Fee.
The full Hire Fee will be forfeited when less than two weeks notice of cancellation is given.
Ellenbrook Arts reserves the right to refuse, cancel or terminate a booking at any time should the terms and conditions of this agreement be breached.
Staff
Please note that Ellenbrook Arts does not provide service staff to events or workshops.
If your event or workshop is held during gallery opening hours, the Ellenbrook Arts Team will be available to answer any queries you may have or troubleshoot any last minute logistics.
Cleaning
The Venue must be left in a clean and tidy condition following hire.
A cleaning fee of $100 will be deducted from bond if the Venue is not left in a neat and tidy state.
Damages
Loss or damage of any artwork, gift shop items, fixtures, fittings, equipment or furniture will be invoiced in full at replacement value to the Hirer responsible for Venue hire at the time that damage occurred.
Incident Reporting
The Hirer must notify Ellenbrook Arts immediately if an event occurs that:
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Causes damage to the Venue
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Causes injury to a person using the Venue
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Is likely to be a danger to the Venue or any person who uses the Venue
Hirers should report any incidents as soon as possible to the team at Ellenbrook Arts.
The Hirer is jointly responsible for maintaining a safe and secure environment at all times and for participating in the general health and wellbeing of other users and visitors.
Equipment
Hirers must ensure that adequate time has been booked to allow for set up and pack down time as this is included in the time booked, as back to back bookings may occur.
The Venue is hired on an ‘as is’ basis. The Hirer must provide any additional equipment required during hire. Additional equipment must be removed following hire period.
All electrical equipment used on site must be tagged and tested by a licensed electrician.
Chairs and Tables
Chairs and tables are available for use during hire. Tables must be wiped clean, folded and stacked in the storage area. Chairs must be stacked and placed in the storage area.
Alcohol
Alcohol may be served at private functions. Under no circumstances can alcohol be sold from the Venue.
Guests must remain on the premises when consuming alcohol. The area outside the building is a strict alcohol-free zone.
Smoking
Smoking is prohibited in and around the Venue.
Food / Drink Service
Food and drink supplied by the Hirer for event or workshop must meet local government public health standards.
Kitchen must be left clean and tidy after use.
General
Hirers must not rope off any area outside the Venue. Hire is limited to the building itself and does not include any outdoor space.
Public Liability Insurance
Hirers must provide proof of currency for a Public Liability Insurance Policy before hiring the Venue.
Indemnity Clause
The Hirer indemnifies Ellenbrook Arts against any liability or loss arising from and any costs, charges and expenses incurred in connection with:
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Any damage to the Venue, or any loss or damage to anything within it; and
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Any injury to any user of the Venue
Ellenbrook Arts will not be liable for loss, damage or injury to any person or property in or about the Venue however occurring due to negligence of the Hirer, or the Hirer’s invitees.
Off-limit Area:
The stairs and the upstairs area is strictly off-limits to all.
Statutes:
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The Hirer shall conform to the requirements of the Health Act, Local Government Act, Working with Children Act of 2006, and all other statutes of the Commonwealth of Australia and state of Western Australia and shall be liable for any breach of such acts, bylaws or regulations.
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The Hirer shall be responsible for any infringement of copyright in connection with the performance of any musical, literary or dramatic works in the Venue.
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Permission to consume liquor in the Venue must comply with the Terms and Conditions of Hire.
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Permission to prepare and consume food within the Venue must comply with the Terms and Conditions of Hire.